Please Read and See All Until the End Flag

By flagging e-mail letters, y'all can runway responses to messages that you send. You can as well make certain that you lot follow upwards on messages that you receive. In either case, you tin can include a reminder alert.

When yous must take a timely response to a message, apply a flag for the recipients.

Tip: Use this feature with discretion. Some recipients might non appreciate having reminders added to their Outlook.

1. Before you select Ship, on the Message tab, in the Tags grouping, select Follow Up, and and so select Custom.

2. Select Flag for Recipients.

3. Under Flag for Recipients, select a flag in the Flag to list.

4. Past default, a reminder accompanies the job. To send a flag without a reminder alert, clear the Reminder check box.

   The flag text that recipients receive appears in the InfoBar.

   

If y'all must follow upwards on a bulletin that you are well-nigh to send, set a reminder for yourself.

1. Before yous select Send, on the Message tab, in the Tags group, select Follow Up.

2. Select a flag for when yous desire to exist reminded about this message.

   By default, the following flag start dates, due dates, and reminders are available:

Flag	Beginning engagement	Due date	Reminder
Today	Current date	Current engagement	One 60 minutes before the end fourth dimension of today's work day
Tomorrow	Current engagement plus one day	Current engagement plus i solar day	Showtime fourth dimension of electric current day plus ane work day
This Week	Current appointment plus 2 days, just no subsequently than the last work day of this week	Last work mean solar day of this week	Start time of current 24-hour interval plus two work days
Next Week	First work day of next week	Final work day of next week	Start time of the showtime piece of work day of next week
No Engagement	No date	No date	Current date
Custom	Current date	Electric current date	Electric current date

Alternately, select Custom to create a Kickoff appointment and Due date that doesn't appear on the listing. Select OK to close the dialog box.

The flag text that recipients receive appears in the InfoBar.

Note: If you desire to customize the flag past specifying Start and Due dates or alter when the reminder alert appears, follow the steps in the Flag to remind you and recipients to follow up section. Y'all can clear the Flag for Recipients check box to customize flags that merely you lot see.

To flag a new message both for you and the recipients, do the following:

1. On the Bulletin tab, in the Tags grouping, select Follow Upward, so select Add Reminder.

2. Select Flag for Recipients.

   To send a flag without a reminder alert, clear the Reminder check box.

3. Select the Flag for Me check box, and if you want, the Reminder check box.

4. You tin specify a Starting time appointment and a Due engagement for the Flag for Me.

5. In the Flag to list, select the flag text that yous want to appear. You tin also type custom text in the box, and then press ENTER.

   Annotation: You can't alter the flag text or gear up the Starting time date and Due date if you lot are using an IMAP email account.

6. If either the Reminder check box for Flag for Me or the Flag for Recipients is selected, specify a time for a reminder.

7. Select OK.

   The flag text appears in the InfoBar.

   

The flag appears in the message list and in the message.

1. In the bulletin list, right-click the message flag.

2. Click Clear Flag.

   

If the message is open up in its own window, click Message > Follow Up > Clear Flag.

When you remove the flag, the reminder is too deleted.

Reminders are pop-up alerts that appear when action is required.

1. In the message listing, right-click the message flag.

2. Click Custom.

3. Uncheck the Reminder box.

   

If the bulletin is open in its own window, click Message > Follow Up > Custom, and then uncheck the Reminder box.

Afterwards you send a message that uses a flag, you tin search for responses.

Note: Past default, sent messages are saved in the Sent Items binder. If you utilise a Microsoft Exchange account and motility your sent items to an Outlook Information File (.pst) either manually or with AutoArchive, this feature isn't available.

1. Practise one of the post-obit:

   • Open the original message in the Sent Items folder.

   • Open the flagged sent message in the To-Do Bar.

   • Open any message that is a response to the original message, select the InfoBar, and and then select Open original flagged message.

2. Select the InfoBar, and and so select Find related messages.

   The Avant-garde Find dialog box appears and a search starts for messages that are a response to your flagged message.

When you remove or articulate a reminder or flag, you lose any indication the message was ever a to-do item. If you desire an indicator that you've completed the activity required for a flagged message, mark it complete instead. The flag becomes a cheque mark. In Tasks, you can modify the view to run across all completed items (until the particular is deleted).

1. In the bulletin list, click the message.

2. Right-click the flag.

3. Click Mark Consummate.

When tracking a message is no longer wanted, you lot can clear the flag on the bulletin.

Do one the post-obit:

• You added a flag to a bulletin that you lot haven't sent, simply at present want to remove the flag

  1. In the message draft, on the Message tab, in the Tags group, select Follow Up.

  2. Select Clear Flag.

• You lot sent a message that uses a flag for yourself or others, but now want to remove the flag

  Exercise ane of the post-obit:

  1. Delete the flagged message in the To-Practise Bar.

     This besides deletes the message in your Mail service folders.

  2. Correct-click the message anywhere information technology appears in Outlook, then select Marker Complete or Clear Flag.

     Note: Recipients of the message still see the flag. When you remove a flag, it only affects what you lot see.

• A flag reminder appears, and you want to remove the flag

  1. When the reminder alarm appears, right-click it, and then select Marking Complete or Clear Flag.

     Tell me how Marking Complete and Clear Flag differ

     Mark Complete     The item remains marked with a follow-up flag, however, it appears with a strikethrough. If the To-Do Bar or Tasks is configured to show all tasks and to-do items regardless of whether they are complete or not, the message appears until you delete it from your Mail service folders.

     Articulate Flag     The flag is removed from the message and at that place is no tape of the message ever appearing in views such as the To-Do Bar and Tasks.

     If y'all want to continue a record of completed items, apply Flag Consummate. However, as soon as you delete the bulletin the item completely disappears from all Outlook views.

• A response to a flagged message arrives, and yous want to remove the flag

  1. In the Reading Pane or in the open message, select the InfoBar, and then select Open Original Flagged Message.

  2. On the Message tab, in the Tags group, select Follow Upwardly.

  3. Select Clear Flag.

Yous can flag a bulletin that you receive to remind yourself to follow up or take activeness afterward. To flag a received message, exercise one of the following:

• In the bulletin list, select the flag column next to the message.

  Unless you have changed the default flag, the flag uses today's date for the Start date and Due date.

• In the message list, right-click the flag cavalcade next to the message. Select the due date for the chore.

  For example, if you select Next Week, a Start date of adjacent Monday and a Due appointment of the following Friday is gear up. Select Custom to employ a Start date and a Due appointment that don't announced in the list.

Later on you select OK, the flag text appears in the InfoBar.

Flagged letters announced in the To-Do Bar, in Tasks, and in the Agenda Daily Chore List.

By default, the following flag options are available.

Flag	First engagement	Due appointment	Reminder
Today	Current date	Current date	One hour before the cease time of today's piece of work day
Tomorrow	Electric current date plus one day	Current appointment plus one day	Commencement time of electric current day plus one work day
This Calendar week	Electric current date plus two days, but no after than the last piece of work mean solar day of this week	Last work mean solar day of this calendar week	Start time of current twenty-four hours plus two work days
Adjacent Calendar week	Offset work day of next week	Last work day of next week	Start time of the first piece of work day of side by side week
No Date	No date	No date	Current date
Custom	Current engagement	Current engagement	Current date

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Source: https://support.microsoft.com/en-us/office/flag-email-messages-for-follow-up-9d0f175f-f3e9-406d-bbf7-9c57e1f781cc

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